Secretaries are becoming more crucial for any business these days. Company executives and higher level employees hire these professionals who help them and assist them with their day to day tasks. The core responsibility of a secretary is to make the work life of an executive easier in any possible way. It can involve answering phone calls, transferring the calls to relevant people in each department, making schedules, setting the appointments, involvement in organizing an event i.e. meeting or conference and other administrative tasks i.e. keeping record of visitors.
Career Objective for Secretary Job:
A career objective statement in your resume helps the employer understanding your capabilities and skills that you have for performing the job responsibilities and duties. Take a look at some of the examples of objective statements for secretary resume.
- Seeking the position of an executive secretary at ABC law firm where I can use my administrative skills, management expertise and excellent people skills for betterment of the company.
- Looking for a dynamic job of company secretary at ABC Company and I am equipped with 4 years of on-job experience with excellent administrative skills and vast knowledge of computer and software programs.
- Desire to get a job as personal secretary to CEO at ABC Technologies and coming will the ability to perform multitasking and excellent communication skills with shorthand writing speed of 100 WPM and typing speed of 120 WPM.
Education Required for Secretary:
It depends on each company’s particular needs and requirements for hiring a secretary and especially when we talk about education requirement, there are no set criteria. Some companies ask the applicants to have at least graduation degree while others are satisfied with high school diploma. What’s important here is the number of short courses that you have done for becoming a secretary. First there is the short course for MS Office that allows you to use MS Word, MS Excel, Power Point and it helps you to prepare presentations. Then there is the shorthand writing course. This is a special course designed to take dictation quickly during a meeting or conference. The applicants who have the knowledge of these programs are preferred over others.
Secretary Resume Sample
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Checkout this Secretary or Administrative Assistant Resume with all the standard bells and whistles for anyone to draft his/her own resume quickly.
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Another Professional Secretary Resume in MS Word format to assist you in the process of preparing your own Resume.
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Yet another simple yet professional Secretary Resume with Profile Statement to highlight your achievements.
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Here is another Sample Secretary Resume that highlight candidate Strengths as a separate section. It is a must for an experienced candidate having key market skills to attract any employer on first sight.
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Similarly, if you need a prominent section to highlights your characteristics then following Sample Secretary Resume can guide you through as well.
Download link for this Secretary Resume in MS Word format.
Download link for this Professional Secretary Resume in MS Word Format.
Required Experience for Secretary:
Your experience is what prepares you for your future jobs. When it comes to the position of a secretary, executives prefer applicants who have necessary education but also possess good experience. For an entry level secretary job, an internship of 6 months to 1 year is more than enough but for a more important position i.e. secretary to board of directors or CEO, the applicants should have more than 5 years of experience. These professionals are also found in government departments where they are asked to have more than 5 years of experience in a government or semi-government department.
Key Skills Essential for Secretary:
You might assume that the job of a secretary is so easy that anyone can do it. How hard it can be to answer phone calls and take messages? But this job has deeper and more important responsibilities than that. Being a secretary means that your boss will put his full trust in your capabilities and you need to make sure that he is assisted in all possible ways. Whether it’s about setting appointments, informing your boss about upcoming meetings, conference calls with clients or sending official documents on his behalf, there are hundreds of responsibilities that a secretary performs on daily basis. To be able to perform well, you need to have specific set of skills and expertise including; working under stress and pressure, management and organizational skills, attention to detail, excellent communication skills, being able to work with specific guidelines and good knowledge of computer and relevant software programs i.e. MS Office, schedule maker and appointment sheet etc.
Here are more free Secretary Resume Samples in case you want to explore more options.
Professional References for Secretary:
You can add as much experience and capabilities to your secretary resume as you want but keep in mind that sooner or later, the hiring committee or your employer will ask for references. You might be asked to give names of your former employers, companies you have worked in and the recommendation letters you have from your previous bosses. Unlike other jobs, recommendation letters are given preference over references in secretary hiring process. While you were working as a secretary, you had the chance to work closely to a senior or executive in the organization which means they had the opportunity to observe your performance closely. It makes more sense to get a recommendation letter from your superior than adding his or her name to the reference list.